JOB DESCRIPTION
Let’s have a look at the job in general.
As a Receptionist cum Admin, you will be the first person who contacts employees & customers when they enter the ASUS office. Your primary responsibility is to welcome people, give them instructions around the office, and manage supplies in the office & other admin tasks. You will report directly to the Office Manager & support the Country Director.
What are you expected to do?
- Meeting room arrangement: Arrange and monitor the meeting room schedule; prepare all related meeting processes from booking; set up the room with all necessary stationery; make sure all equipment is working well; and then inform associated participants.
- Welcoming guests, directing visitors, providing accurate basic information, answering phone calls.
- Be responsible for payment: manage & apply expat’s apartment payments and payments to office suppliers monthly.
- Assist with expats leasing apartments and handling rental contracts and supplier contracts.
- Receive/send mail and documentaries via post, shipment, or forwarders (Viettelpost; DHL), and manage Viettel Post & DHL monthly payments.
- Stationery management: Monitor, control, and order stationery monthly according to the department’s requirement & fill documents & other office supplies accurately
- Manage Notebook storage: Manage and prepare equipment and a laptop for the newcomer, collect the handover form, and update the OA follow list.
- Greeting flowers: Receive & book flowers as an approval package, record and follow the debt to apply for monthly payment. Preparation for newcomer/termination: Set new or Remove fingerprint; Employee name card; Parking Card (Registery/Change information/Cancel)
- Monitor & control pantry: order water; monitor tea lady to ensure working areas are tidy and clean
- Transportation management: list of taxi cards and taxi fees.
REQUIREMENTS
We are thrilled if you own the following qualities
- 1-2 years working experience in administration (in a foreign company size 100+ is a big plus);
- Willing to go outside to assist with clerical duties such as submitting/notarizing documents, getting VAT invoices, etc.
- Honest and Hardworking;
- Proactive and teamwork spirit;
- Good interpersonal & communication skills;
- Good organizational and multi-tasking abilities;
- Good at MS Office.
- English Communication Level
Success Profile
- Careful & have good time management.
- Detailed – oriented
- Problem solver
BENEFITS
We’re happy to offer our employees the following benefits
Great performance makes great income! To the team of ASUS, you will get:
- Competitive income: base salary + 13th-month salary
- MNC environment with dynamic co-workers
- Annual health check
- Gifts on special occasions
