Receptionist And Administrative Officer 335 views

JOB DESCRIPTION

Let’s have a look at the job in general.

As a Receptionist cum Admin, you will be the first person who contacts employees & customers when they enter the ASUS office. Your primary responsibility is to welcome people, give them instructions around the office, and manage supplies in the office & other admin tasks. You will report directly to the Office Manager & support the Country Director.

What are you expected to do? 

  • Meeting room arrangement: Arrange and monitor the meeting room schedule; prepare all related meeting processes from booking; set up the room with all necessary stationery; make sure all equipment is working well; and then inform associated participants.
  • Welcoming guests, directing visitors, providing accurate basic information, answering phone calls.
  • Be responsible for payment: manage & apply expat’s apartment payments and payments to office suppliers monthly.
  • Assist with expats leasing apartments and handling rental contracts and supplier contracts.
  • Receive/send mail and documentaries via post, shipment, or forwarders (Viettelpost; DHL), and manage Viettel Post & DHL monthly payments.
  • Stationery management: Monitor, control, and order stationery monthly according to the department’s requirement & fill documents & other office supplies accurately
  • Manage Notebook storage: Manage and prepare equipment and a laptop for the newcomer, collect the handover form, and update the OA follow list.
  • Greeting flowers: Receive & book flowers as an approval package, record and follow the debt to apply for monthly payment. Preparation for newcomer/termination: Set new or Remove fingerprint; Employee name card; Parking Card (Registery/Change information/Cancel)
  • Monitor & control pantry: order water; monitor tea lady to ensure working areas are tidy and clean
  • Transportation management: list of taxi cards and taxi fees.

REQUIREMENTS

We are thrilled if you own the following qualities

  • 1-2 years working experience in administration (in a foreign company size 100+ is a big plus);
  • Willing to go outside to assist with clerical duties such as submitting/notarizing documents, getting VAT invoices, etc.
  • Honest and Hardworking;
  • Proactive and teamwork spirit;
  • Good interpersonal & communication skills;
  • Good organizational and multi-tasking abilities;
  • Good at MS Office.
  • English Communication Level

Success Profile

  • Careful & have good time management.
  • Detailed – oriented
  • Problem solver

BENEFITS

We’re happy to offer our employees the following benefits

Great performance makes great income! To the team of ASUS, you will get:

  • Competitive income: base salary + 13th-month salary
  • MNC environment with dynamic co-workers
  • Annual health check
  • Gifts on special occasions
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Company Information
  • Location Hồ Chí Minh

Job Portal, Internships, skills of International University – Vietnam Nation University Ho Chi Minh City.

Contact Us

International University.
Quarter 6, Linh Trung Ward, Thu Duc District, Ho Chi Minh City
info@iujobhub.com
(+84) 28 3724 4270 – Ext: 3334, 3826