Job Description
Space Planning
– Support the planning and execution of office space layouts and configurations on the TRIRIGA system.
– Conduct assessments of existing office spaces to optimize utilization and efficiency.
– Collaborate with Space Reps to understand space requirements and recommend adjustments.
– Standardize and automatically space processes.
Building Management
– Manage and review the building projects of the CSA (Construction, Structure, and Architect).
– Involve in CSA projects to audit, quality assurance, and document controls.
– Handle other administrative tasks such as capturing meeting minutes, booking meeting rooms, keeping track of purchase orders, managing storage inventory, etc.
– Audit building maintenance, Landscaping, and cleaning vendors’ service weekly/monthly.
Documentation and Reporting:
– Manage and maintain the vendor’s monthly and weekly reports.
– Highlight and compile the highlighted activities for the monthly team report.
Qualifications
Minimum qualifications:
- 3rd or 4th year university undergraduate, majoring in Civil Engineering, Project Management, Facilities Management, Architecture, Business Administration, or related field.
- Ability to commit to at least a 6-month internship and expected graduation date (including temporary graduation) is after July 2024.
- Excellent overall English skills.
Other qualifications:
- Experience in Autocad, Tririga, copywriting, and customer service is preferred.
- Proficiency in Word, Excel, PowerPoint, Power Automate, Smartsheet is a plus.
- Creative, proactive and tech-savvy.
