Job Description
A. Administrative Support
- Coordinate with Finance, Procurement, and Legal team in creating purchase orders for related vendors
- Procurement Request, including PR, GR, PO, Agreement, PO Form, PO/Non PO Form – all Oracle related requests to be handled according to regulation and stated process.
- Legal review: Working with the Legal team to get reviewed contracts for marketing / non-trade vendors.
- Invoicing processes, including: Allocadia, Oracle, Platform Dashboard Check, sometimes also follow up with vendors regarding different final numbers with the dashboard on daily or weekly basis.
- Update with the Finance Team regarding overdue invoices and tax invoices correction.
- Review and handle payment documents.
- Submit Master Agreement for some new vendor and following up to procurements.
- Manage all required docs from both internal & external parties.
- Filling accrual and invoice forms with main stakeholders (Marketers as budget owners)
- Make a record of the budget spent on every campaign to make sure we are on track including but not limited to ROAS tracking and SSOT tracking for all media spending.
- Support marketing team in administrative and on-the-ground handling.
B. Data management – data submission & storage
- Demonstrate accuracy, eye in detail, and effective management of partner data entry to extranet
- Responsible for data integrity and accuracy of vendors / partners / operators details
- Properly store relevant documents such as partner agreement, sign up form, etc in online & offline forms. Scan all relevant docs to finance for payment process
C. General Admin & Marketing Support
- Providing general administrative support for all marketing teams and related programs – this could include proof-reading, program support, vendor acquisition (liaise with Procurement), and other general administration.
- Sourcing vendors/agencies for merchandise production, activation, media placement
- Managing the inventory of merchandise
- Supporting other ad-hoc projects (community, activation, co-branding projects)
Requirements
- Open for fresh graduates, having previous marketing work experience of one year is prefered
- Preferably to have a bachelor degree in Accounting background with a good understanding on Excel and computer program literate (as they will work in Oracle, GDS, Reporting Tools, Procurement System)
- Proficient with Microsoft Office, Excel formula and accounting practices.
- Good communication skill to work with other department stakeholders (intermediate level English)
- Strong data analytical and organizational skills
- Knowledge of XML database management systems (excel) as they will play with big data
- Good numerical and ledgering skills.
- The ability to work quickly, discipline under pressure and to meet deadlines.
- Up-to-date knowledge of technology and the Data Protection Act.
- Ability to work well in a fast paced environment, and high willingness to learn
- Great eye in details, self-driven, love challenges, proactive, escalate to line manager whenever necessary
- Flexible, fast learner, and quickly adapt to the latest guidelines/changes on the policy and procedure
- Basic knowledge in digital marketing and social media would be a plus point
