Job Purpose:
Executive Assistant provides high-level administrative support for company market head and other company executives. Handles confidential information with utmost sense of confidentiality. Communicates with both regional, local executives and staff at all levels. Assists in meetings schedule, travel arrangement, daily management, as well as receiving visitors.
Key Responsibilities:
High-Level Administration
- Manage and maintain the executive’s schedules
- Coordinate workflow
- Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
- Keep projects on schedule
- Assist in the preparation of presentation and reporting materials
- Review and summarize miscellaneous reports and documents, prepare background documents and outgoing mail as necessary
- Arrange travel schedule and reservation for the entire company. Ensure the total visibility of travel
- Support in claims for ELC members
- Control the company’s chop and chopping log
Communication
- Compose correspondence/ reports for own or manager’s signature
- Check deadlines on incoming request and put preliminary work in play
- Interact with both internal and external executives efficiently
- Answer phones and direct incoming calls to appropriate party promptly and efficiently
Office Administration
- Manage the work schedule of Company’s executive driver
- Support ODHR & Admin of administrative on office administration as required
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