HR Division Leader

Job Description

Primary Objective:

Perform daily administrative tasks for Store’s smooth HR operations in term of recruitment, HR management & Reports, SAP system, discipling, employee relation and performance management, Rules and Regulations

Key Activities:

1. Recruitment activity

2. HR management & Reports

3. Employee Relation & Performance

4. Rules and Regulations

5. Other duties

Roles and responsibilities:

1. Recruitment activity (40%)

– Develop and Execute Recruiting Process and Plans

– Ensure all vacancies are filled with the suitable candidates within the targeted time.

– Act as a member of recruitment interview panel.

– Obtain and assess reference checks of the candidates.

– Maintain recruitment database of qualified or potential candidates for current and future needs.

– Be responsible for press advertisement placement and able to recommend innovative and creative design in order to get best results.

– Develop and improve the recruitment processes to be more innovative and cost effective.

– Advise hiring managers on recruitment matters.

– Control recruitment expenses within the budget.

– Conduct exit interview and analyse the reasons of resignation.

– Plan, prepare and hold job fair to attract candidates.

– Participate in Branding activities

– Coordinate and Implement University/College/Vocational School for Recruiting Initiatives

– Coordinate with universities, events in relation to targeted hires.

– Running Management Trainee program to attract the most potential candidates.

2. HR management & Reports (20%)

– Supervise and follow up subordinate’s tasks daily to ensure HR store’s work run smoothly

– Identify and reduce unnecessary tasks to increase staff productivity.

– Regularly train and motivate subordinates in daily works.

– Identify potential staff for succession planning purposes.

– Build and promote teamwork spirit.

– Edit SAP’s errors regarding shift plan for grade 3 up (i.e. time event, shift, night shift, annual leave, etc.). In charge of process on SAP for grade 3 up such as: Hiring, cessation, transfer, longtime absence, resume work,….

– Manage all information of employees, make sure employees’ data correctly.

– Check information and provide report when necessary.

– Be in charge of headcount and turnover rate report

– Employees weekly report

– Support Store Manager for increasing productivity at Store (working hour, balance request to hire, etc.)

3. Employee Relation & Performance (20%)

– Manage, co-oporate, support discipling process

– Organizing Briefing Session on Performance Management Process in preparation for 03 phases: setting Goals, mid-year review, year-end review

– Provide ongoing support and explanation to employees on Performance Management process and follow-up to ensure effective and timely implementation of the process.

– Participate in the implementation of on-going improvement plan for whole process; standardize all kinds of forms and correspondence relating to the process.

– Timely identify issues and propose remedies to ensure whole process is implemented properly and efficiently.

– Support all gather performance evaluation document & analyses its result

– Co-ordinate with Trade Union to propose benefit & organize event, activity for employee engagement

– Planning & organize Company event (Best Employee, Best Practice, Long Service…)

– Support Employee Engagement survey & co-ordinate with other Department for action plan

4. Rules and Regulations (10%)

– Follow all working procedures, the company’s policies, rules and regulations.

– Check, monitor, remind and guide DL, GL, General staff to follow the rules and regulations.

– Advise Line Managers some work relating to HR’s issue

– Update HR related regulations and laws of Vietnam.

5. Other duties (10%)

– Support other departments as necessary.

– Raise all issues that store having and propose solution for improvement

– Other tasks or responsibilities as assigned by direct Deputy HR Manager/ HR Manager

Qualification and Job Requirements:

1 .University/ College degree

2 .Minimum 04 year of related experience in HR, 2-3 years of talent acquisition and direct recruiting experience.

3 .01 year at supervisor role is a plus.

4 .Be able to work at shift & on Public holidays.

5 .Good knowledge of HR related regulations and laws of Vietnam.

6 .Excellent knowledge of sourcing and recruitment techniques including social media.

7 .Effectively manage multiple searches for candidates in different fields

8 .Good communication in English

Preferred skills

1 .Computer literate (Word, Excel, Power point).

2 .Good communication and problem solving skill and leader skill

3 .Strong verbal and creative written communication skills

4 .Self-disciplined with ability to work independently.

5 .Good command of English (verbal and written) is a plus.

6 .Customer focused.

Working location: AEON Bình Tân, Số 1, Đường Số 17A, Bình Trị Đông B, Bình Tân, Thành phố Hồ Chí Minh

We regret to inform that only shortlisted candidates will be notified!